A lead CRM for coaching institutes, in your Google Sheet

For admissions, a CRM has four jobs:

• Catch every enquiry, from every course page, ad and form, without anyone copying them in.
• Say where each one came from, so you know which ad, batch page or channel brings students.
• Show who to call first, because a counsellor can only make so many calls a day.
• Keep every student's stage in one place: new, called, demo booked, enrolled, so nobody is called twice or forgotten.

ownyourclick does these four, and keeps the list in a Google Sheet your counsellors already know how to use.

Everyone works from the same Google Sheet. Each enquiry is a row with the student's answers (course, batch, city, whatever your form asks), its source and a hot %. Counsellors change the Status from a dropdown, add Tags and write Notes, and those changes come back to ownyourclick within about 30 seconds.

You choose the statuses (up to 20, with their own colours), such as New Lead, Called, Demo Booked, Enrolled and Not Interested. In ownyourclick, the Leads tab filters by status, source, tag and hot %, and each lead's timeline shows every status change and who made it.

Give each page its own sources: one link for each ad, your YouTube channel, your Instagram bio, a WhatsApp group. Ads can carry their campaign and ad name in the link: see how to tag Meta ads with UTMs. Every enquiry then shows where it came from. Connect your payment gateway (Razorpay, Dodo Payments or Stripe) and fee payments are matched to the student, so you see which source brings students who enrol, not just enquiries.

Yes, through your own WhatsApp Business API account with Askeva or Gallabox (in beta). Send a template when a student reaches a status (a welcome when they enquire, the demo link when they're at Demo Booked), a reminder if they don't reply, and campaigns to everyone at a status or in an uploaded contact list. Nothing is sent until you switch it on, and anyone who replies STOP gets nothing more.

Admission CRMs built for large institutes often add counsellor assignment, call logging, field-visit apps and fee or student management. ownyourclick doesn't. It does the part before admission well: catching every enquiry with its source and engagement, in a shared sheet with statuses and WhatsApp follow-up, at one price for the whole team. If your team already works in Google Sheets, there's nothing new to learn.

Yes. On a page's Leads tab, Import leads takes a CSV: match each column of your file to where it goes, including their status, and the students join the list. Imported leads never get a WhatsApp message by themselves. You can also upload a contact list for a WhatsApp campaign.